How to plan a trip with a big group

Travelling in big groups with friends or family can result in the most amazing times of our lives, where the precious memories made will be remembered for years to come. However, if not planned meticulously, group travelling can be stressful.

Here are TMG’s top tips on how to plan a trip with a big group:

Have a leader (or two)

Appoint an individual to lead the planning of the trip. It makes travelling a lot easier if there is a go-to person who knows how the planning is progressing. If there is a lot of planning to do, different people can be in charge of different aspects of the trip. One person can be in charge of accommodation, one in charge of researching activities, another of meal planning, etc. The final decisions can still be made as a group, but this will ensure that everything gets organized in advance.

Agree on a budget

One of the most difficult aspects of planning a trip for a group is the budget. People have different ideas about how much they are willing to spend when travelling. Decide on a budget that suits everyone and adhere to it. Some activities could be optional so group members can decide whether they want to participate, but a budget for the necessities is crucial.

Consider Alternative Accommodation

Accommodation makes a huge difference to your travel experience. Hotels aren’t necessarily the best option when travelling as a big group. Renting a holiday house saves money and provides opportunities to cook together and socialize. Websites like Airbnb and Rentbyowner make it very easy to find homes to rent anywhere in the world.

Plan, Plan, Plan

Make reservations ahead of time. Transport and accommodation need to be arranged and booked as early as possible. Research the top things to do at your chosen destination and look out for group discounts.

Limit the amount of activities

It isn’t necessary to plan every moment of the holiday. Some of the best experiences may be decided impulsively during the trip, or just happen spontaneously.  Managing the itinerary for a large group, particularly one with children, is rather difficult and may lead to unnecessary tension. Limit big outings or activities to one per day.

Split up

It isn’t necessary for the whole group to be together all the time. If there are people who want to participate in different activities from the rest, split up according to interests.

Communicate

Communication is key when travelling as a big group. Make sure everyone is aware of the itinerary and all the details, pack clever and you are all set for your holiday adventure with the people you love!

 

Written by Katrien Nel

Advertisements

Sugar Shack’s the place to be

The West Coast is one of South Africa’s most unique and unspoiled areas, with pristine beaches and quaint fishing villages like Paternoster.

Sugar Shack Paternoster offers a rustic holiday with a touch of style and modern conveniences, with the add on of a mere two minutes’ walk down to the beach.

During summer months, sipping sundowners whilst relaxing on the hammock on the upstairs deck with sweeping views over the ocean is the norm. From here you can also enjoy watching the fishing boats return with their bounty. The kitchen (a gourmet lover’s dream), is fitted out with Le Creuset pots and KitchenAid equipment and the open plan dining and sitting room opens onto a spacious veranda with sheltered braai facilities.

Even though we encourage digital detox with every chance we get, families can also be well entertained with a full DSTV premium package, DVD player, Wi-Fi. There is a large seletion of board games to entertain adults and young ones as well. A roaring fire place in the living area awaits for those chilly and romantic West Coast winter evenings, which are slowly, but surely approaching.

It’s the perfect getaway for long summer family holidays, an escape for friends to reacquaint and intimate weekends for two.

The exterior and interior of this home is painted in the traditional West Coast white and trimmed with pretty candy pink shutters. The outside shower in the olive garden and the stairs leading up to the upstairs deck boasts magnificent Moroccan blue and white tiles. White-washed furniture and carefully chosen original art pieces complement the home and all bedrooms are beautifully finished off with white linen and down pillows. The home offers relaxed holiday-style decor that includes local original art works, creating a special ambiance of which memorable holidays are made of.

Sugar Shack is owned and operated by hospitality perception management specialists, Lise and Ian Manley. Their extensive experience both locally and abroad ensures a seamless and hassle-free holiday experience from initial enquiry to arrival. A locally based housekeeper meets and greets guests on arrival and is on call during the duration of your stay.

Sugar Shack Paternoster can accommodate 2 – 6 guests very comfortably.

Things included:

  • Upstairs deck with a full sea view
  • 3 beautifully appointed double bedrooms
  • 3 well-appointed bathrooms (two with showers and one with a Victorian bath)
  • Open plan gourmet kitchen, dining and lounge area, leading onto a spacious enclosed “stoep” with a built-in braai area and stairs leading up to a spacious veranda with 360 degree views of sea and village life
  • Microwave, stove, television, full DSTV and DVD player
  • Towels and linen
  • Fold-away cot
  • Wi-Fi
  • Secure enclosed parking for 2 cars
  • Alarm and security beams around the property

The base rate per night for the whole cottage is R3000.00. During Peak Season (Easter Weekend and 15 December to 15 January) the rate is R4400.00 per night.

www.sugarshackcollection.com

How to keep guests entertained over weekends

It’s hard to keep everyone happy and entertained over weekends – especially if you don’t know them well. Travelling Mystery Guest has identified a few tips and ideas on how you can keep guests entertained over weekends at your destination:

  • Provide them with a booklet that includes all the possible attractions in the area.
  • Give guests the option of having a family picnic in the hotel / guesthouse’s garden.
  • Hold quiz nights at your restaurant.
  • Rainy day? Provide guests with board games in the rooms – this is the ideal time to spend some quality family time!
  • Organise a town or city tour for your guests and show them all the hidden gems of your surrounds. Have some of the locals join in on the fun and educate guests about your environment and the locals living there. You can even create your own customized tourist attraction map.
  • Hold art weekends where guests have the opportunity to take part in pottery or painting classes.
  • Hold family cook-offs for the families staying over.
  • Organise a local organic market for one weekend per month at your destination. You’ll be sure to have a few walk-ins too!
  • Have local musicians perform at your venue.
  • Hold movie nights (with just a white sheet, a few cushions and popcorn you can get quite far, trust me!).
  • Think karaoke evenings for kids, or even guitar hero and Wii. Kids can keep themselves busy with this for hours!
  • Provide guests with a list of local restaurants (be sure that they are tried and tested… you don’t want to refer them to a dodgy, horse-meet-selling restaurant) – except if that is what they want? You can always suggest a restaurant-hopping evening for them: entrees at one restaurant, mains at a second and dessert at another.
  • Make up mystery baskets and invite families to cook their own dinner. Just make sure that you have enough space to do this. Another option is to take it outside – have them make a “potjie” or have a braai.

Do you have ideas you’d like to add? Feel free to comment below!

Happy weekend everyone. 🙂