How to simplify business travel for your guests 

With the rise of conference-calls and video-conferencing systems like Skype and Google Hangouts, it may seem like the days of face-to-face meetings are numbered. But a lot of business leaders and industrial psychologists reckon that there’s no substitute for meeting someone in person, especially at critical junctures in a business relationship, like introducing yourself or closing a deal. So how can hotels make business travel less stressful and worth your while? Dawn Weir, head of kulula work, suggests the following:

Identify the business benefits for your guests:

sunset-1284049_1920

Weir says that business travel can be beneficial for the individual traveller and their business. British Airways On Business for example, enables your enterprise to earn points when you travel on BA, Iberia and American Airlines, and you’re entitled to members-only offers and discounts. BA Executive Club enables you to graduate to higher tiers where you can, for example, get cabin upgrades and access to business lounges and use the points to, say, take your family on holiday with you. Hotels can advertise these types of benefits to their business customers and even form an alliance with the airline to do advertising for them on their planes.

Assist them to be travel ready:

travel-2713982_1920

In the current busy, always-connected corporate lifestyle, your guests can never be too prepared to travel at a moment’s notice. Weir admits to being a super organised individual and has a travel drawer with her travel necessities, ready to pack at a moment’s notice. This drawer includes luggage labels, extra ID and passport photos, toothbrush cover, toiletry bag with miniatures (shampoo, hand sanitizer and moisturiser), travel brush, neck cushion and eye masks. But not all your guests will be this organised. Offer a travel kit at an additional (not too expensive) cost. Things like ID copies and passport photos are not in your control, but you can add some toiletries and essentials to the kit.

Suggest apps to simplify their arrangements

iphone-410311_1280

A few apps that you can advise your business travellers to use, include:

  • Scannable: This app enables the camera on your smartphone to record documents at a quality similar to those that have been scanned or photocopied. Take a picture of that all-important, game-changing, freshly-signed contract and the app straightens and neatens it up so you can email it. It’s quick and discreet and it’s also a way to keep track of your expenses. Take a shot of your receipts and mail them to your accounts department.
  • There’s no shortage of online project-management tools, but Trello has earned the loyalty of its 10m users through canny use of colour-codes, to-do lists and timelines.
  • AroundMe uses your mobile device’s GPS to find facilities like banks, ATMs, parking-garages, eateries and medical facilities, while Wi-fi Finder does the same, but for wi-fi hotspots.

Create a break room for your guests:

hotel-2626098_1920

Airport lounges provide a haven from the hubbub of departure-lounges, but not all are equal by any means. The best ones have space for some work, high speed wi-fi, a good selection of food, a decent wine-list, and facilities to shower and freshen up. The SLOW Lounges at a number of South African airports have these facilities, and there’s even one at the Radisson Blu Hotel opposite the Sandton Gautrain station (SLOW in the City), which provides boardrooms, lounges and the option to arrange for private areas to do business lunches and interviews, with the benefit of waiters on call for food and drink orders. A new lounge recently opened at Lanseria International Airport called SLOW XS and has, among its many attractions, wine-tastings offered by local drinks specialists, Winesense, and is exclusive to FNB/RMB cardholders and kulula passengers. When your hotel’s business rooms is booked, some of your guests might need a quick freshen up, and this is the perfect opportunity to incorporate the said “SLOW Lounges” at your hotel.

Lastly, remind your guests to hydrate and rest when flying:

bottle-2032980_1920

Weir says many business travellers tend to put in more working hours when away from the office and home and they might be so busy and tired that they forget to stay hydrated. A simple bottle of water can be given to your guests upon arrival and departure with a designed label to remind your guests to drink enough water and to get some rest during their travels. A nice personal touch can be to wish them safe travels on the label as well.

Edited by: Alicia Redelinghuys

 

Advertisements

WIN with HomingPIN

WIN a HomingPIN starter pack to the value of R200 by sharing the link of this blog post on Facebook and tagging @TravellingMysteryGuest and @HOMINGPINSA.

HomingPIN is integrated with the worldwide World Tracer system, which all baggage handlers have access to. For airlines, HomingPIN will instantly provide information on the bag’s whereabouts when it is found. The airline will then contact the owner to arrange transfer of the goods. What’s more, is that HomingPIN can provide reasonably-priced transportation of your found goods, from anywhere in the world.

HomingPIN tags, stickers and key rings allow you to tag a variety of items including, but not limited to, luggage, laptop computers, mobile phones, keys, wallets and passports. Easy-to-use and practical, they’re a life-saver for the whole family. With this handy tool, lost keys have a much better chance of being returned to their owners, and owners have peace of mind too!

The winner will be announced on 30 November 2017 at noon.

Different types of Tourists

In the hospitality industry, you will be introduced to a lot of different people. As tourists, they become your customers. Certain businesses cater for certain types of tourists. Travelling Mystery Guest helps you to identity the different tourist types, which assists you in understanding the requirements.

  1. Incentive tourists:

This group includes people who didn’t initially plan on visiting your destination For example, a worker has accomplished his sales target and he is rewarded with a dinner for two. Since they had no intention of coming to you, they won’t particularly have a set expectation. This is a good opportunity to wow a customer. These people view this rewards as inspiration to work harder, and therefore it could be a good idea to build customer loyalty by adding a personal sentiment to their experience. Example: a bottle of wine with a personalized congratulations message.

  1. Business tourists:

These people travel purely for business reasons. If you manage an accommodation service and you want to lure business travelers, providing them with conference rooms is probably the best way. Bring their work place to where they are staying rather than being dependent on meeting facilities near you to bring in customers. When you have facilities available, offer them everything they may need. Water and juice in the room, lunch at a specific time and any other service they might require. These people are not specifically there to enjoy luxury but they don’t want to struggle while they are busy working. Try and provide as much as possible, especially transport and internet services.

  1. Leisure tourists:

This group is on holiday purely for relaxation and luxury. When accommodating some of these travelers, it would be a golden opportunity to up sell all the services your business provides. If you don’t have a spa or relaxation facilities, be sure to equip these visitors with enough information of where they can find them. Don’t fuss around these customers, but be sure to provide them with everything they might need. It would be good to offer them something extra, for example, drinks served by the pool.

  1. Sport or recreation tourist:

These tourists either take part in sports or they are there to watch sports. When you are aware of a sports event near you and the customers have informed you that they will be attending, it could be a good opportunity to provide some extra services. They might be returning at a late hour or leaving early in the morning. Ask them if they have any special preferences, for example food at a certain time. Also try to take part in their experience by wishing them luck or saying you hope they enjoy the event.

  1. Special Interest Tourist

This group is visiting because of a certain passion. It will be good to stay informed about events near your destination and interests in your location. For example, people who are staying at your lodge during a bird watching trip. This tourist type often plans their travelling very well, so you might be informed about their activities before they arrive. Always accommodate their arrival time and the reason they are visiting. As with sport tourists, you can take part in their trip by asking about their experience.

Written by: Alicia Redelinghuys 

Resources:

The different types of tourists in tourism industry, online, accessed 10/02/2017, also available at www.hotelresortinsider.com