How to plan a trip with a big group

Travelling in big groups with friends or family can result in the most amazing times of our lives, where the precious memories made will be remembered for years to come. However, if not planned meticulously, group travelling can be stressful.

Here are TMG’s top tips on how to plan a trip with a big group:

Have a leader (or two)

Appoint an individual to lead the planning of the trip. It makes travelling a lot easier if there is a go-to person who knows how the planning is progressing. If there is a lot of planning to do, different people can be in charge of different aspects of the trip. One person can be in charge of accommodation, one in charge of researching activities, another of meal planning, etc. The final decisions can still be made as a group, but this will ensure that everything gets organized in advance.

Agree on a budget

One of the most difficult aspects of planning a trip for a group is the budget. People have different ideas about how much they are willing to spend when travelling. Decide on a budget that suits everyone and adhere to it. Some activities could be optional so group members can decide whether they want to participate, but a budget for the necessities is crucial.

Consider Alternative Accommodation

Accommodation makes a huge difference to your travel experience. Hotels aren’t necessarily the best option when travelling as a big group. Renting a holiday house saves money and provides opportunities to cook together and socialize. Websites like Airbnb and Rentbyowner make it very easy to find homes to rent anywhere in the world.

Plan, Plan, Plan

Make reservations ahead of time. Transport and accommodation need to be arranged and booked as early as possible. Research the top things to do at your chosen destination and look out for group discounts.

Limit the amount of activities

It isn’t necessary to plan every moment of the holiday. Some of the best experiences may be decided impulsively during the trip, or just happen spontaneously.  Managing the itinerary for a large group, particularly one with children, is rather difficult and may lead to unnecessary tension. Limit big outings or activities to one per day.

Split up

It isn’t necessary for the whole group to be together all the time. If there are people who want to participate in different activities from the rest, split up according to interests.

Communicate

Communication is key when travelling as a big group. Make sure everyone is aware of the itinerary and all the details, pack clever and you are all set for your holiday adventure with the people you love!

 

Written by Katrien Nel

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